_____ Full Name, Other Names by Which the Decedent was Known, Date of Birth, Place of Birth, Address at Time of Death, Place of Death
_____ Social Security Number, Employer ID Number, Military I.D. Number, VA Number, and Medicare/Medicaid Number
_____ Insurance Policy Numbers (for all insurance: home, auto, boat, RV, casualty, fire, health, group, Medicare, life, etc.)
_____ Banking, Checking, Saving, Pension, Stock Account Numbers
_____ Names, Addresses, and Telephone Numbers of Decedent’s Employer, Banking Officers, Physicians, Accountants, Stockbrokers, Insurance Agents, Former Spouses, Natural and Adopted Children
_____ Locate Marriage Certificates for any Surviving Spouse of the Decedent, any Divorce Papers re: Former Spouses, and Birth Certificates for any Surviving Children
Determine the Disposition of the Body
This will undoubtedly be controlled by statute. The right to control the disposition of the body may differ from state to state. In Georgia, the right to control the disposition of the body belongs in the following order of priority: the decedent through previously–given oral or written instructions; the surviving spouse; a majority of adult children; any surviving parents; next–of–kin; or in the absence of a person listed previously, a personal representative, a public administrator, or others.
Locate any Deed to a Burial Plot
Determine if a Gift has Been, or Will be, Made of the Body or Body Parts
Depending on the jurisdiction, donations of all or part of a body may be made by executing a document of intent to make a gift of all or part of the driver's body. If the decedent made a gift of his or her body by will, the gift becomes effective upon death. You will want to check your controlling statute for the person who has priority to make such a decision, and you will have to determine if there is actual notice of any contrary indications by the decedent, or actual notice of opposition by a member of the same class, or a class with higher priority (i.e., the surviving spouse of the decedent vs. the adult brother or sister of the decedent).
Autopsy
Autopsies are not performed in every case of death. In Georgia, for instance, coroners may order autopsies, and they are required if ordered by the County Attorney or Attorney General. Consent of the family or next of kin is generally not required.
Autopsies may also be requested by the insurer in a workers’ compensation claim for death benefits based on an occupational disease.
An autopsy may otherwise be performed if the proper relative gives consent. In some situations, it may be advisable to procure an autopsy.
For instance, if the decedent was covered by an accidental death insurance policy, and the cause of death is contested by the insurance company, it may be advisable to procure an autopsy to prove that the death was accidental.
Similarly, if your loved one dies in a hospital, and you suspect his or her death involved medical negligence, an autopsy would certainly be in order. We suggest you pay for an independent autopsy, rather than allow the hospital to conduct its own. We have heard of alarming stories where the hospital’s risk manager will confront a grieving family with the purpose of deterring them from having an autopsy performed. The excuse used is that an autopsy will only prolong or increase the family’s suffering. Of course, though, if there is no autopsy, there is less evidence of medical negligence.
Death Certificate
You will need a copy of the death certificate should the decedent’s estate go through probate, or if you are making a claim for death benefits under any insurance policy, or if you choose to file a wrongful death suit.
Prepare an Obituary
A copy of the obituary is also required in most probate proceedings.
Funeral
Burial Expenses:
Determine if the surviving spouse is eligible for a lump–sum death payment from the Social Security Administration. These payments may be paid directly to a third party who paid for burial expenses, or they may be made directly to a funeral home.
If the decedent served in the military, his or her family may also be entitled to burial benefits from the Veterans’ Administration
Locate all Insurance Policies
Finding all available insurance policies is important in many respects. Some policies may name you as a direct beneficiary, other policies will provide protection in the event the decedent was at fault in causing someone else’s injuries; other policies may terminate upon the decedent’s death, potentially leaving you uninsured, and still others may afford you and your family some interim relief. Finding them immediately is made more important by the fact that insurance policies contain a notice requirement that will absolve them from paying anything should you fail to provide notice in the time period (i.e., 30, 60 90 days) and manner required. Because this is so important, we are going to say this the same way over and over again . . . PROVIDE NOTICE.
Locate all of the following insurance policies: Life, Automobile; Accident; Disability; Health; Fire; and Casualty. Any health insurance policy should be liable for the costs of hospitalization and medical care, and, as with all policies of insurance, PROVIDE NOTICE of any claim. What follows is an abbreviated list of some types of insurance. It is, of course, not all–inclusive, and is provided only as a checklist.
Property and Liability Insurance:
_____ Determine whether or not the decedent’s property or liability policies will remain in effect even after his or her death;
_____ In the event you are making a claim under such insurance, check the policy carefully to determine when (i.e., within 30 days), to whom, and the precise manner (i.e., written), you must provide notice of death/notice of claim;
_____ PROVIDE NOTICE. This is extremely important. We haven’t come across an insurance policy yet that doesn’t require notice of your claim. If you fail to provide the notice in the time period and manner required by the policy, then the insurance company has a way out of paying you anything, no matter how serious your damages, and no matter how obligated they would have otherwise been. In the absence of any contrary policy language, we recommend that you send your WRITTEN NOTICE by certified mail, return receipt requested to ensure that you have proof of having provided notice;
_____ Cancel any policies no longer needed, and collect any unearned premiums.
Automobile Insurance:
_____ Determine whether the decedent’s automobile policies will protect persons driving the decedent’s automobiles after death;
_____ If the decedent died as a result of injuries received in an automobile accident, in addition for recovering property damage, it is important to determine whether or not the decedent paid for Medical Payments Coverage (MPC) and/or Uninsured/Underinsured (UM/UIM) Insurance. The MPC insurance will pay for medical bills of the driver and passengers. The Uninsured/Underinsured coverage will pay damages, up to the amount of the UM/UIM insurance, if the injuries were caused by a person who was uninsured, or whose own insurance is an amount less than the total damages suffered;
_____ Check the policy carefully to determine when (i.e., within 30 days), to whom, and the precise manner (i.e., written), you must provide notice of death/notice of claim;
_____ PROVIDE NOTICE. If you fail to provide the notice in the time period and manner required by the policy, then the insurance company has a way out of paying you anything, no matter how serious your damages, and no matter how obligated they would have otherwise been. In the absence of any contrary policy language, send your WRITTEN NOTICE by certified mail, return receipt requested to ensure that you have proof of having provided notice;
_____ Cancel any automobile policies no longer needed, and collect any unearned premiums.
Life Insurance:
_____ Determine who the beneficiaries are;
_____ Check the policy carefully to determine when, to whom, and the precise manner (i.e., written), you must provide notice of death/notice of claim;
_____ PROVIDE NOTICE. If you fail to provide the notice in the time period and manner required by the policy, then the insurance company has a way out of paying you anything, no matter how serious your damages, and no matter how obligated they would have otherwise been. In the absence of any contrary policy language, send your WRITTEN NOTICE by certified mail, return receipt requested to ensure that you have proof of having provided notice;
_____ Consider an autopsy in cases where the precise cause of death may be open to doubt. For instance, where there is an accidental death policy, and the decedent dies from a gunshot wound, it is conceivable that the insurance company would argue a self–inflicted gunshot, barring the beneficiaries’ right to recover, while the beneficiary would argue an accidental shooting. An autopsy would provide the evidence necessary to resolve the matter;
Other Insurance: Credit Cards and Membership in Associations:
_____ Determine if there is other insurance available, such as with the decedent’s credit cards, or memberships or associations to which he or she belonged (i.e., unions, police officers killed in the line of duty, etc.). Many credit cards provide insurance for accidental death or dismemberment, providing such coverage for a limited time or for the length of card membership. Some cards may increase coverage for death in certain types of situations (i.e., plane crashes). We suggest you gather all of the decedent’s credit cards and locate any and all credit card agreement information as a starting point. From there, if you are missing information, contact the credit card companies themselves and have them provide you with copies of any insurance agreements or benefit information;
_____ Check the policy carefully to determine when (i.e., within 30 days), to whom, and the precise manner (i.e., written), you must provide notice of death/notice of claim;
_____ Again, PROVIDE NOTICE. If you fail to provide the notice in the time period and manner required by the policy, then the insurance company has a way out of paying you anything, no matter how serious your damages, and no matter how obligated they would have otherwise been. In the absence of any contrary policy language, send your WRITTEN NOTICE by certified mail, return receipt requested to ensure that you have proof of having provided notice.
Locate all Other Agreements Signed by the Decedent
These might include employment contracts, “Buy–Sell” agreements, partnership agreements, Franchise Agreements, Royalty Agreements, etc.
Contact Decedent’s Employer Re: Pay, Benefits, and W–2 Forms
Locate all Pension, or Profit Sharing Plans
Some pension plans might include death benefits. For instance, if the decedent was employed by the state, county, or municipality, his or her beneficiaries might be entitled to death benefits.
Bank Accounts, Funds, IRAs, and Stocks
Locate all checking accounts, savings accounts, Certificate of Deposit, Stock and other similar arrangements to determine whether they are individual accounts, joint accounts, trust accounts, or payable upon death. Money remaining in other types of accounts will belong to the survivors, or others, and may be subject to community property laws, depending on your jurisdiction.
Real Property
Gather all evidence of real estate owned by the decedent, including appraisals, tax receipts, real property surveys, deeds, title policies, copies of notes and mortgage documents, and all payments on any such notes and mortgages.
Cars, Boats, and Other Motorized Vehicles
Locate all title and lien information. You will want to locate any loan payment books.
Are you Entitled to Social Security Payments?
Determine whether or not the surviving spouse is entitled to a lump–sum payment from the Social Security Administration. As stated above, this lump–sum payment may also be made to any third party who assumed the burial expenses, and may even be made directly to the funeral home.
The decedent’s family may be entitled to monthly payments from the Social Security Administration. Before payments are received, you will be required to fill out an application, and provide all supporting documents to the local Social Security Administration office.
Did the Decedent Serve in the Military? (Find the DD–214)
If so, the decedent’s family may be entitled to burial benefits from the Veterans’ Administration. Locate the decedent’s military certificate of discharge, separation papers, or DD–214 as proof of service. Other benefits may be available to the decedent’s family as a result of the decedent’s status as a veteran. Call your local Veterans’ Administration office to find out exactly what benefits to which the decedent’s family is entitled.
Locate all Other Evidence of Money Owed to or by the Decedent
If the Decedent’s Death was Caused by the Negligence or Intentional Act of Another Person, Consider Hiring a Lawyer
It is unfortunate that at the time of death, in grief and turmoil, you might have to think about hiring an attorney. However, the time limits placed on personal injury claimants by the various state legislatures often require a victim to act swiftly.
The statute of limitations is the time period in which a person may file suit. In Georgia, the statute of limitations for personal injury or wrongful death is two years from the date of the injury or death. In malpractice actions, the statute of limitations is two years from the date of the malpractice unless it involved a foreign object.
It may be that you eventually choose not to pursue a claim; but in the meantime, it is important that you protect your rights. Do not let the time obstacles imposed by tort reformers and legislatures make the decision for you by default.
